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   mark lewis to all   
   The ARES E-Letter for April 16, 2014   
   16 Apr 14 14:50:02   
   
   If you are having trouble reading this message, you can see the original at:   
   http://www.arrl.org/FandES/field/ares-el/?issue=2014-04-16   
      
   The ARES E-Letter   
      
   April 16, 2014   
   Editor: Rick Palm, K1CE   
      
   In This Issue:   
      
    *  The "Served Community"   
    *  Amateur Radio in Government HF Radio Communications Test   
    *  2014 National Hurricane Conference   
    *  CARIBE WAVE/LANTEX 2014   
    *  TEMA Spring 2014 Exercise   
    *  Letters: 16th Annual Communications Academy   
    *  2014 GAREC Planned with Huntsville Hamfest, Alabama in August   
    *  ARRL Partners: REACT is Not Just CB Radio   
    *  Letters: Ability to Operate in a Net and Pass Messages are Critical   
       Training   
    *  Amateur Radio Team Supports Half Marathon as Prep for Boston Marathon   
    *  Ohio ARES Group Supports St. Patrick's Day Events   
    *  K1CE For a Final: Hospital Communications   
      
   The "Served Community"   
      
   I would like to lead off this issue with a recommendation to read Mike   
   Corey, KI1U's editorial in the Public Service column in the current (May   
   2014) issue of QST - The Served Community. It discusses a new way of looking   
   at Amateur Radio emergency, disaster response and public service   
   communication services, towards a more shared responsibility starting with   
   the citizen, neighborhood, community, and including government, NGO's,   
   religious organizations, corporations, across all economic, social,   
   educational and political spectrum. It's part of FEMA's "whole community"   
   approach to emergency management, and I won't elaborate here; I'll leave it   
   to you to read Corey's visionary overview of this new approach and what it   
   means to us as radio amateurs involved in public service, including every   
   Amateur Radio operating interest. -- K1CE   
      
   Amateur Radio in Government HF Radio Communications Test   
      
   Amateur Radio operators and Federal government radio stations were recently   
   engaged in a nationwide test of their capability to communicate with each   
   other by HF in the event of an emergency or disaster. The 12-day joint   
   readiness exercise ran from March 27 through April 7, and covered all areas   
   of the country using a digital HF radio system known as Automatic Link   
   Establishment (ALE). This High Frequency Interoperability Exercise 2014   
   (HFIE-2014) ran concurrently with the federal National Exercise Program   
   (NEP) 2014.   
      
   ALE is a standardized digital signaling protocol used by each radio service,   
   amateur and government, to establish HF communications between their   
   stations. For the first time, the government regulatory agencies (FCC and   
   NTIA) have authorized these stations to communicate with each other using   
   ALE. HF radio enables long distance communication independent of terrestrial   
   communications infrastructure, Internet, or satellites.   
      
   To facilitate the communication testing, FEMA secured temporary authority   
   from the National Telecommunications and Information Administration (NTIA)   
   and the FCC. HF radios used by the government stations have the ALE   
   capability built into the hardware, while Amateur Radio operators have   
   implemented the same ALE protocols using their personal computers with ham   
   radio equipment and software. The Special Temporary Authority allowed for   
   on-the-air testing of interoperability between the hardware and   
   software-generated ALE capabilities.   
      
   The HFIE-2014 is a semi-annual Amateur Radio readiness exercise coordinated   
   by the HFLINK organization and the Global ALE High Frequency Network. It is   
   open to all ALE-capable Amateur Radio stations. Technical and operational   
   guidelines for amateur and federal government stations are available here.   
      
   The National Exercise Program (NEP) 2014 is a complex emergency preparedness   
   exercise with activities sponsored by government departments and agencies,   
   designed to educate and prepare the whole community for complex, large-scale   
   disasters and emergencies. As part of the National Preparedness Goal (NPG),   
   it enables a collaborative, whole community approach to national   
   preparedness that engages individuals, families, communities, the private   
   and nonprofit sectors, faith-based organizations and all levels of   
   government. -- Bonnie Crystal, KQ6XA, HFIE-2014 Coordinator,   
   hfie2014@hflink.net   
      
   [editor's note: An update on results has been solicited from the exercise   
   coordinator, and we hope to have a follow-up report in the next issue.]   
      
   2014 National Hurricane Conference   
      
   As you're reading this the National Hurricane Conference Amateur Radio   
   workshop will have just wrapped up. Held each year in conjunction with the   
   National Hurricane Conference the workshop features speakers on a range of   
   topics related to the Amateur Radio response to hurricanes. This year the   
   workshop, held in Orlando, FL, was kicked off by National Hurricane Center   
   Director Dr. Richard Knabb.Dr. Knabb discussed the importance of Amateur   
   Radio in the mission of the National Hurricane Center.   
      
   Speakers at this year's workshop included Bob Robichaud, VE1MBP, of the   
   Canadian Hurricane Center, Julio Ripoll, WD4R and John McHugh, K4AG, from   
   WX4NHC, Rob Macedo, KD1CY from VOIP WX Net, Mike Corey, KI1U ARRL Emergency   
   Preparedness Manager, Doug Rehman, K4AC ARRL Southeastern Division Director,   
   and Bobby Graves, KB5HAV from Hurricane Watch Net.   
      
   The workshop was live streamed. A Q&A session was held at the end with   
   questions coming from in person and online attendees. The link for the   
   archived video will be posted soon.   
      
   CARIBE WAVE/LANTEX 2014   
      
   The Large Atlantic Tsunami Exercise (LANTEX) is a yearly tsunami drill that   
   runs on the east coast of Canada, the US and the Caribbean basin, to test   
   the reliability of communication systems and protocols between centers of   
   tsunami alerts and focal points of communications in the event that a   
   tsunami alert is issued. In Puerto Rico, the exercise is executed in   
   conjunction with the Seismic Net of Puerto Rico (RSPR), FEMA, the Puerto   
   Rico Emergency Management Agency (PREMA-AEMEAD) and NOAA.   
      
   This year the drill was held on March 26, 2014, featuring a choice of two   
   scenarios: an earthquake on the coast of Portugal, or a submarine landslide   
   in the Gulf of Mexico. Puerto Rican agencies chose the Portugal scenario,   
   based on a similar earthquake and tsunami event that occurred in that   
   country in 1755.   
      
   The exercise commenced at 6 AM when the simulated alert notification of an   
   8.5 magnitude (Richter scale) earthquake was issued. Later at 10 AM, the   
   Emergency Alert System (EAS) was activated on different radio, TV and Cable   
   outlets to announce the "situation," always reminding listeners that this   
   was a drill. Siren systems were tested for performance, and many government,   
   public and private institutions in many cities conducted their own   
   evacuation drills to test their preparedness and ability for citizens to   
   travel safely to their nearest local refuge site. Schools and Senior homes   
   were the most active.   
      
   Since 2010, Amateur Radio has played a role in these exercises with PREMA at   
   an island-wide level. The Cuerpo Voluntarios Radioaficionados - (KP4CVR) has   
   been the main player in these drills, and has been activated from the 12   
   PREMA zones. Each zone facility is equipped with a Kenwood TS-2000   
   transceiver, made possible by a federal grant. The point of contact was on   
   147.210 MHz, the KP4CAR repeater, located in Cerro Puntas, in the city of   
   Jayuya, the highest point of the island, and has sufficient emergency power   
   to stay on the air for a few days.   
      
   The main responsibility of radio amateurs was to gather reports from amateur   
   stations around the island of how they were notified by the EAS alert:   
   broadcast radio, TV, Cable or by other means such as the sounding of sirens.   
   The information gathered is then delivered to PREMA's Headquarters for   
   post-exercise evaluations and planning.   
      
   At the municipal level, the Bayman Radio Club, an ARRL Affiliated Club,   
   assisted the EMA of the northern city of Dorado, which was certified   
   recently as Tsunami Ready. Organized by Jimmy Drowne, KP3BR, operators   
   volunteered to assist with any kind of communications problem during the   
   exercise. Drowne's 447.225 MHz repeater and 146.430 MHz simplex were used.   
   The group was commended for their support of the drill.   
      
   PREMA Director Miguel A. R¡os Torres said that the exercise was a success,   
   with good lessons learned. -- Angel Santana, WP3GW, Public Information   
   Coordinator ARRL Puerto Rico Section   
      
   TEMA Spring 2014 Exercise   
      
   The Tennessee Emergency Management Agency (TEMA) is sponsoring one of the   
   country's premier events for communications training. The event brings   
   together professionals and volunteers from across the state to work together   
   for training and realistic exercises. Participants come from all sectors of   
   radio communications: Amateur Radio, MARS and professional. The only   
   prerequisite to participation is an interest and a willingness to work as a   
   team member. Participants learn new skills and get a chance to develop   
   relationships with other volunteers and professionals. Licensees with little   
   experience in emergency communications or who have not attended prior events   
   are teamed up with more experienced operators for training and practice.   
      
   The exercise will be held at the Tennessee Fire and Codes Enforcement   
   Academy in Bell Buckle, Tennessee, about an hour's drive south of Nashville.   
   Activities begin at 1:00 PM Thursday, May 1 with command vehicle deployment   
   having started at about 9:00 AM. Entities participating will include a wide   
   assortment of agencies, organizations and volunteers including TEMA   
   personnel, National and/or State Guard, State Health, Vanderbilt LifeFlight,   
   ARES, MARS, Winlink developers, Bridgestone Emergency Response Team (BERT),   
   FedEx, Tennessee Baptist Disaster Relief, Red Cross, and others.   
      
   The primary objective of the exercise is to practice sending and receiving   
   Winlink messages that are relayed to their destination by radio forwarding   
   without any use of the Internet. Voice radio also will be used for   
   inter-camp communication and coordination with other sites and off-site   
   participants. Formal and informal training will focus on a variety of topics   
   including:   
      
   ú Working in the field with drop kits, and command vehicles.   
      
   ú Setting up HF antennas in the field.   
      
   ú Using Winlink to send and receive e-mail messages via radio   
      
   ú Use of Incident Command System (ICS) organization and procedures.   
      
   ú Team organization and management   
      
   Exercise Scenario: The premise of the exercise is that a major cyber-attack   
   has been launched against the US taking down the Internet and critical   
   infrastructures. Teams will practice sending and receiving simulated   
   messages to coordinate the response. - Steve Waterman, K4CJX, Winlink   
   Development Team   
      
   Letters: 16th Annual Communications Academy   
      
   I attended the 16th annual Communications Academy in Seattle, Washington,   
   March 22-23, 2014, to acquire a better understanding of the direction of   
   public service/Amateur Radio communications technology. I am in the process   
   of rebuilding the Sunset Empire Amateur Radio Club repeater system and I   
   wanted to connect with those who have done similar projects.   
      
   The Saturday presentation by Duane Mariotti, WB9RER, "EmCom: Time for Change   
   or Obsolescence" was outstanding. Mariotti's presentation can be condensed   
   into his talking point: "As technology has changed, Amateur Radio emergency   
   communications must also change to remain of value." His presentation   
   related to his experience in emergency and disaster response communications   
   and as volunteer coordinator for a twenty hospital Amateur Radio network of   
   over 15 repeaters.   
      
   One of the Sunday presentations by Tom Cox, VE6TOX, "The Last Two Feet,"   
   concerned one of the significant problems in EOCs and command centers:   
   connecting within their own organizations or staffing elements in the same   
   room. His presentation focused on how to connect with various responders and   
   supporting agencies.   
      
   There were a number of public discussion threads, sidebars, and table top   
   discussions related to ARES and the ICS training. A recurring issue was the   
   training requirements of FEMA and other agencies. One discussion point was   
   "what is truly necessary for a volunteer group?" Nearly all agreed not every   
   volunteer needs the entire training model to be an effective volunteer if   
   they are not in the EOC. Another issue was the lack of volunteers who have   
   the time to take on many of the training requirements.   
      
   Another discussion issue was how to effectively engage the services of those   
   amateurs who do not participate in exercises and training, but come out for   
   real incidents to serve.   
      
   I appreciated the technical expertise that was evident at this year's   
   Academy. One final take-away from the conference was that there needs to be   
   more effort to engage younger people to gain the necessary knowledge and   
   experience in increasingly sophisticated communication systems. One way to   
   do this is for ARRL conventions and other events to have strong technical   
   forums similar in scope to those of the Communications Academy. - Jim   
   Santee, KF7NE, former President, Sunset Empire Amateur Radio Club, Astoria,   
   Oregon   
      
   2014 GAREC Planned with Huntsville Hamfest, Alabama in August   
      
   The Global Amateur Radio Emergency Communications (GAREC) Conference will   
   return to Huntsville, Alabama, August 14 and 15, 2014. The conference will   
   be held in conjunction with the 2014 ARRL Southeastern Division   
   Convention/Annual Huntsville Hamfest, which will be held on Saturday, August   
   16 and Sunday, August 17, at the Von Braun Convention Center in Huntsville.   
      
   The 2014 GAREC conference will focus on the application of advanced   
   technologies in emergency and disaster response communications. Experts will   
   meet and discuss local, regional and global activities, operations, lessons   
   learned and explore better, new ways of coordination and communications in   
   times of emergency. All Amateur Radio operators and professionals alike are   
   invited to attend!   
      
   The 2007 GAREC was held in Huntsville. Radio amateurs from all over the   
   world attended both the conference and the Huntsville Hamfest. Many bonds   
   were formed and communications on a regional and global level were   
   discussed.   
      
   For speaker and presenter information, contact Hans Zimmermann,   
   F5VKP/HB9AQS, IARU International Coordinator for Emergency Communications.   
   For registration and all GAREC 2014 information, click here.   
      
   ARRL Partners: REACT is Not Just CB Radio   
      
   While REACT has been associated primarily with Citizens Band in the past,   
   the organization has widened its focus to embrace amateur and other   
   services. ARRL and REACT share common goals in terms of emergency   
   communication. The primary mission of REACT is "to provide public safety   
   communications to individuals, organizations, and government agencies to   
   save lives, prevent injuries, and give assistance wherever and whenever   
   needed." The memorandum of understanding calls on the two organizations to   
   "cooperate and utilize their resources from time to time to optimum mutual   
   benefit to both parties." Among specific principles, the agreement involves   
   cooperation during emergencies and disaster relief and the elimination of   
   "duplicative or technically inferior service" during such responses. "The   
   parties will generally encourage ongoing liaison with each other and urge   
   members of both organizations to develop increasingly effective   
   communications and cooperation," the agreement states.   
      
   REACT Training Course Offering   
      
   Parts of the REACT course are similar to the course developed for Amateur   
   Radio operators by the ARRL (EC-001 Introduction to Emergency   
   Communication); the REACT course includes material for radio operators in   
   other radio services. Both courses teach the same procedures for emergency   
   and public service communications. Radio operators who complete the program   
   from either organization will have demonstrated the knowledge and skills   
   needed to provide effective communications support to emergency service   
   agencies. The REACT program covers Amateur Radio, Citizens Band, the General   
   Mobile Radio Service (GMRS), the popular Family Radio Service (FRS), and the   
   Multi-Use Radio Service (MURS). Download the REACT training course from the   
   REACT website. - ARRL, REACT   
      
   Letters: Ability to Operate in a Net and Pass Messages are Critical Training   
      
   To follow up on the recent ARES E-Letter thread on training issues, probably   
   the most important training an operator can have for participation in ARES   
   would be informal and directed net procedures, the ability to receive, send,   
   and relay messages, the international phonetic alphabet and use of plain   
   language. Net Control stations need to know how to run an informal net and a   
   directed net. An operator who is unable to fulfill these basic functions is   
   a liability. They don't need to know the ICS or NIMS structure to do their   
   job, but they have to know these basic radio skills. -- John Bloodgood,   
   KD0SFY, Colorado Springs, Colorado   
      
   Amateur Radio Team Supports Half Marathon as Prep for Boston Marathon   
      
   In what may be the first public service event of 2014 in New England, a team   
   of 16 Amateur Radio volunteers endured near-freezing temperatures and a cold   
   north wind to support the Ashland Marathon Park Prep, a 13 mile half   
   marathon race, on March 16, 2014. Just one month before the Boston Marathon,   
   nearly 700 runners lined up at the original marathon starting line (changed   
   in the early 1900's to Hopkinton) for a brisk and challenging run.   
      
   Led by David Wolfe, KG1H and Mark Richards, K1MGY, and under the auspices of   
   the Minuteman Repeater Association, Amateur Radio provided logistics   
   communications for route support, maintained liaison with and provided   
   information to the event managers, established and maintained a direct link   
   with EMS, and performed SAG and SWEEP functions along the entire route.   
      
   Several runners took advantage of the non-medical transport made available   
   through the generosity of hams. These SAG units consisted of a driver and a   
   navigator/assistant. While the assistant focused on location awareness, the   
   driver remained "heads-up" at all times along the sometimes-crowded course.   
      
   SAG drivers were recruited based upon prior experience. A set of reporting   
   protocols for transport and a detailed event log offered reasonable homage   
   to any liability concerns.   
      
   Considerable planning for communications and SAG support resulted in an   
   unusually-large set of documents provided to each volunteer. A   
   communications plan, a detailed assignment document, supplementary resource   
   material, plus a 30 minute briefing the morning of the event, served to   
   establish a competent and safety-focused team and attempted to leave nothing   
   to chance. "Training and guidance material specific to serving as   
   communications volunteers at these types of public service opportunities are   
   scant," said Mark Richards, K1MGY, whose planning documentation gave   
   volunteers plenty of reading. "This represents an ongoing attempt to build   
   some resources and ideas that may be useful to other organizers planning and   
   managing events large and small. I was impressed with the eagerness of our   
   team to coalesce around our primary duty to safety, and so were the event   
   organizers. Well done by all!" -- Lyman Smith, W1LKS, North Billerica,   
   Massachusetts   
      
   Ohio ARES Group Supports St. Patrick's Day Events   
      
   Nine operators supported the St. Patrick's Day activities in Toronto, Ohio,   
   on March 15, 2014. These annual events include a Fun Run, a 5K Bicycle Ride   
   and a 5K Run. Operators from the Jefferson County ARES group as well as hams   
   from the surrounding area worked together for the overall success of the   
   operation. Communications included service as "eyes and ears" with operators   
   reporting locations and numbers of the first male and female runners in each   
   group. All runners were advised to locate a radio operator if there was a   
   problem or injury. In addition to the operators along the course, APRS   
   tracking was also employed in the lead vehicle (a police cruiser) and the   
   SAG vehicle, an off road utility vehicle. The Net Control station was setup   
   in the EMS facility near the start/finish line area.   
      
   The APRS tracking receive station was established in the Command Center Room   
   with the NCS and race officials. APRS data was received live and displayed   
   on a projected map of the race area. This screen quickly became a point of   
   interest for many involved in managing the race. The ability for officials   
   to visualize the locations of the runners made it easier to monitor the   
   progress of the race.   
      
   Equipment used along the course consisted of 2 Meter HTs or mobile rigs   
   operating on 147.48 MHz simplex. The simplex mode was chosen for several   
   reasons: the terrain and close proximity did not necessitate the use of a   
   repeater, and it is always good practice to use simplex as a viable means of   
   communications should a repeater go down.   
      
   Race officials were impressed with communications functions and the APRS   
   tracking. We were asked if we would provide communications assistance for   
   the upcoming July 4th activities. Planning has already begun for a   
   successful communications plan for July. -- Bob Carson, N8CUX, EC Jefferson   
   County ARES, Ohio   
      
   K1CE For a Final: Hospital Communications   
      
   Hospitals are currently facing budget cuts, and are reducing staff in   
   departments across organizations to a minimum. This environment will put   
   pressure on all aspects of healthcare delivery, including communications   
   resources and back-up systems. As such, hospitals, as with many other   
   sectors of emergency management and public services will turn more to   
   volunteers trained as almost paraprofessionals to perform needed services,   
   and that presents opportunities for us as ARES members and operators. Make   
   it a point to approach hospitals in your area with your service   
   capabilities.   
      
   Operators should be familiar with their operating environments and   
   protocols. Hospitals are among the critical institutions in emergency and   
   disaster situations when victims are hurt, whether a crash on the   
   Interstate, or a mass casualty incident such as an earthquake, tornado,   
   hurricane, hazmat spill, or terrorist attack. The hospital can be involved   
   in taking in casualties from its own region, or from afar when the situation   
   is so large that it overwhelms the local healthcare systems' ability to care   
   for them. (In the latter scenario, the government's National Disaster   
   Medical System (NDMS) was designed to evacuate and airlift patients to   
   distant medical facilities, diffusing the caseload throughout the entire   
   country if necessary - Amateur Radio was involved in planning and exercises   
   for NDMS back in the mid-80s.)   
      
   Hospitals are organized by department: the ER, ICU, OR, the medical/surgical   
   floors, radiology (both interventional and diagnostic), the pharmacy, and   
   laboratories for chemistry, hematology, pathology, and microbiology. All of   
   these departments work closely together to effect safe and efficient medical   
   care of the patient, and they can't fulfill that function without fast,   
   error-free accurate and effective communications.   
      
   At the very heart of a hospital is the critical need for communications   
   between the bedside Registered Nurse and the doctor, especially in   
   departments such as the Intensive Care Unit (ICU). As a critical-care   
   certified RN, I have worked on the medical ICU at a 400-bed public hospital   
   for nine years, where communication must be clear and fast, or patients may   
   die. We rely on the telephone system, a voice/name recognition   
   paging/two-way system, and a good old fax machine. In recent months and   
   years, we have relied more on computer to computer communications for lab   
   results, reports, and medication and other orders. These systems have all   
   failed at some point, and in some cases we have relied on, believe it or   
   not, paper slips carried between departments and personnel by runners.   
      
   Recently, a California group, the Bishop Amateur Radio Club (BARC), provided   
   support to a statewide emergency medical exercise: The Statewide Medical and   
   Health Exercise Program, an effort to discover capabilities and   
   vulnerabilities among partners in the Public Health and Medical Services   
   Emergency Support Function #8 (ESF#8) of California. Exercise participants   
   included health departments, emergency medical service agencies, acute care   
   hospitals/facilities, community clinics, emergency management, medical   
   examiners/coroners, law enforcement, and fire services. Mammoth Lakes police   
   officer Paul Dostie, KK6BAF, reported that for last November's exercise a   
   total communications breakdown was simulated (with outages of phone,   
   cellular, Internet, VHF and UHF repeater systems). BARC members set up HF   
   stations with NVIS antennas at the three hospitals in Inyo and Mono   
   Counties, and established solid communications among the three hospitals and   
   the Inland Counties Emergency Medical Agency (ICEMA) in San Bernardino,   
   California. ICEMA has an HF station with a 40-meter beam antenna at Patton   
   State Hospital in San Bernardino. There are many examples of Amateur Radio   
   use for emergency back-up support for healthcare facilities.   
      
   Operating Tips   
      
   Information must be conveyed with 100% accuracy, or patient safety is put at   
   risk. Some protocols to follow as communicators include: re-transmitting   
   (reading) orders and labs back to confirm accuracy. Confirm that you are   
   talking about the correct patient. Orders for medications especially must be   
   confirmed by reading them back (RBO) as an accuracy check. Medication errors   
   are critical patient safety issues. One of the 2014 Hospital National   
   Patient Safety Goals promulgated by the Joint Commission on accreditation of   
   health care organizations is the following: "Get important test results to   
   the right staff person on time," a major communications issue. Lab results   
   must be conveyed accurately as one that is misstated can result in a wrong   
   medication given, or blood transfusion being unnecessarily given, or not   
   given when the patient may actually need it.   
      
   Use error-correcting digital modes to further assure accuracy: packet radio,   
   for example. This mode also has the benefit of some degree of privacy of   
   communications since the public is less likely to have packet radio   
   equipment to eavesdrop. Also, in that regard, lower your power output to the   
   least level practicable, and choose lesser-used frequencies.   
      
   We'll have more on hospital communications in future issues. - K1CE   
      
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   )\/(ark   
      
   One of the great tragedies of life is the murder of a beautiful theory by a   
   gang of brutal facts. --Benjamin Franklin   
      
   --- FMail/Win32 1.60   
    * Origin:  (1:3634/12.71)   

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